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Survive, and Maybe Even Thrive, in a Group Project

UPDATED 12/5/09 – Scroll to end to see update. [Originally published on 9/2/09]

Working Together Teamwork Puzzle Concept by lumaxart.

“Oh, no . . . you mean we have to work in GROUPS in this class?” Though my PR Research students didn’t lament this out loud, I wondered how many of them dreaded the thought of ever working in a group project in a class. I bet many of them did (or do).

In today’s PR Research class, we collaborated, using Google Docs, on tips for how to survive a group project. Here’s a summary of what our class recommended:

  1. Communicate regularly
    • Mass messages….so all are on the same page
    • Praise often; it will motivate the team to work harder to achieve a common goal
    • Summarize at the end of each team meeting to ensure that each person leaves the meeting knowing what’s expected before the next meeting.
    • Send out a weekly update (with what’s been accomplished and what’s left to do)
    • Communicate as a whole, by using group text messages
    • Form a Facebook group
  2. Ensure that you’re aiming to achieve the same goals
  3. Manage your time.
    • Consider making a group calendar filled with internal deadlines that you set for yourselves. (Google Calendar might work well for this.)
    • Show up on time for group meetings (let people know if you’re running late)
  4. Meet regularly, even it’s only to touch base and confirm you’re where you should be in your project work.
  5. Delegate task based on strong points, and make sure you complete what is delegated to you
  6. Remember the platinum rule: Do unto others as they want done unto them
    • Be considerate of others
    • Be patient with your group members
    • Be flexibile
    • Have a good attitude
    • Be respectful
    • Work together
    • Contributing the same amount of work and time

Finally, before you begin working together in earnest, make an inventory of the skills of each group member. Also find out what each person would rather NOT do, if given the choice. This will help you divvy up the work more effectively. And exchange cellphone numbers, e-mail addresses, Twitter usernames . . . whatever will help you stay in touch effectively.

UPDATE: Ensure that every member of the group thoroughly reviews the entire project before submitting it. (And reviewing is more than simple proofreading.) You don’t want any unpleasant surprises based on information that was primarily written by another group member.

What other tips do you have for working together successfully in teams?

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PR Portfolio Reviews

Before the Thanksgiving break, my students in the PR Practicum class met with another colleague and me for their portfolio reviews. Many thanks to Lisa Muller, Pam Bourland-Davis, Urkovia Andrews, Michelle Groover and Alex Grovenstein for their assistance. Though many students did exceptionally well, here are a few things I noticed in the portfolio reviews that might help you in the future, when it’s for a job and not for a class:

In the Hard-Copy Portfolios

  1. Turn your portfolio toward the interviewer(s) when sharing its contents. I was surprised at how many students didn’t think to do this.
  2. Put tabs in your portfolio to make it easier to find specific items when they are asked for. Don’t fumble through the portfolio trying to find the items.
  3. Include as broad a range of items as you can to show off a variety of your public relations skills.
  4. The more samples you can include that were actually used by clients, the better.
  5. If you include a lengthy paper/project as part of your portfolio to highlight your research skills, include an executive summary to showcase three or four of the key findings. It’s highly unlikely that the interviewer will take the time to read the whole paper/project.
  6. For your leave-behind, always include a copy of your resume (even if they already have one), along with a sampling of your best work (perhaps one news release, one photo, one brochure/flyer/newsletter). Put this in a professional-looking folder.
  7. Use a new portfolio, not something you’ve recycled from a class. New doesn’t have to mean expensive; shop around.

During the “Regular Interview” Portion

  1. A few students rephrased the questions as the start of their answers; this was a nice touch. It showed how carefully you were listening. This is also a great skill for company spokespeople to have.
  2. Ladies, watch the length of your skirts. Some were a tad short (or had slits too high) for a job interview.
  3. Tone down the amount of jewelry. In general, women can wear one earring in each ear (lobes, not cartilage). In general, men should avoid earrings.
  4. When you speak, be sure to drop your voice at the end of declarative sentences. When your voice goes up, it makes you seem unsure of yourself.
  5. If you are interviewing with more than one interviewer in the room, answer the question to the person who asks it, and make at least occasional eye contact with the others in the room.
  6. And, always (ALWAYS) have a few questions prepared that you can ask the interviewers.
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Public Relations Research Final Exam

New pens and crochet-in-progress by hddod.PRCA 4330 Students

For your final exam in Public Relations Research, we’ll do something a little non-traditional. Create a list of the five most important things that public relations students need to know about conducting research, and explain why these things are important. Be sure to touch on a variety of the topics we covered in our PRCA 4330; the only required topic to discuss is the role of ethics in PR research. This exam (as noted on your syllabus) is worth 15% of your grade in the class.

Format (your choice)

  • Create a PowerPoint & upload it to SlideShare (should have at least 7 slides, with detailed notes in the Notes panel)
  • Create a podcast (audio recording) using Utterli (should be ~5-10 minutes long)
  • Create a video & upload it to YouTube (should be ~5-10 minutes long)
  • Write a blog post of ~500 words
  • Write a traditional paper and post it in GeorgiaVIEW as an attachment to the Final Exam assignment

DUE: No later than Wednesday, December 9 at 5pm. Reply to this blog post with a hyperlink to where I’ll find your final exam. (My preference is for you to embed it in your own blog.) Remember, if I can’t find it, I can’t grade it.

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Public Relations Practicum Final Exam

PRCA 3711/4711 Students

For your final exam in Public Relations Practicum, we’ll do something a little non-traditional. Create a top ten list of the most important things you learned in our class. Be sure to touch a variety of the topics we covered:

  • Resume writing
  • Job interviewing
  • Searching for a job
  • Creating & sharing your portfolio
  • Using LinkedIn
  • Tips you learned in your informational interview with a PR pro
  • Something you learned by reading your PR trade book

Format (your choice)

  • Create a PowerPoint & upload it to SlideShare (should have 10-15 slides, with brief notes in the Notes panel)
  • Create a podcast (audio recording) using Utterli (should be ~5-10 minutes long)
  • Create a video & upload it to YouTube
  • Write a blog post of ~500 words
  • Write a traditional paper and post it in GeorgiaVIEW as an attachment to the Final Exam assignment

DUE: No later than December 2 at 5pm. Reply to this blog post with a hyperlink to where I’ll find your final exam. (My preference is for you to embed it in your own blog.) Remember, if I can’t find it, I can’t grade it.

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Working with the GSU Eagle Print Shop :: Fall 2009

[Updated from a post from Fall 2008]

Not long ago, my PRCA 3339 (PR Publications) classes took a field trip to the Eagle Print Shop on the Georgia Southern University campus. Our goal was to learn how students in the PR program could work most effectively with the print shop, especially for their PR Publications, PR Research and PR Campaigns classes. Here are a few of the tips shared by Eagle Print Shop Manager Brenda Aytes:

In General

  • Allow enough lead time for the work to get done. For most PR class projects, two to three days are appreciated.
  • Know what you want the output to look like before you go to the Eagle Print Shop. For example, for the PR Pubs brochure, you’ll want to tell them you need “80-lb. glossy paper, 8.5×11, printed duplex in color.”
  • Design your document so it will cost you less. For example, rather than creating one small handbill and centering it in the middle of a page, put four copies of the handbill on one 8.5×11 page. Then the print shop can cut your document into fours.
  • It is possible for the Eagle Print Shop to print your brochure as a bleed, with the print running to the edge of the paper. However, it will cost you a bit more and take a bit longer. You’ll need to ask them to print the brochure on 11×17 paper and trim it to 8.5×11.
  • Photos and other graphic print best when they are a minimum of 300 dpi; 150 may print fairly well, too.
  • If using the Georgia Southern logo, be sure to use the correct logo and be sure you have permission to use it. See the GSU Identity Standards for guidelines. (Note: Only the Athletic Department can use certain logos.)
  • Have your flash drive or CD prepared. Create ONE folder with all the necessary files in it for this specific print job. (Necessary files include the .indd file, .pdf file, fonts and photos.) Name this folder with your name and the contents; for example, “Barbara Nixon, PRCA 3339 Brochure.”)
  • If printing something from InDesign, it’s best to export the file as a PDF and print the PDF. This will ensure that the file looks the way you intended to when it prints (fonts, layout, etc.). Also have the original InDesign file with you, just in case you notice something that needs to be changed at the last minute. You can’t easily edit a PDF.
  • The Eagle Print Shop has InDesign CS3 (the version we have in the Veazey Hall computer labs). If you’ve downloaded the newest trial version of InDesign from Adobe’s website, it will be InDesign CS4 – and the print shop will be unable to work with your file, unless you export the file as InDesign Interchange first.
  • The Eagle Print Shop will give you a price quote after you answer a series of questions detailing exactly what you want. They cannot give you a complete printed price list, however.
  • If you choose to e-mail your project to Eagle Print Shop to printshop@georgiasouthern.edu, be sure to include the following:
    • A clear subject line
    • Your name & phone number
    • Date & time you wish to pick up the printed project
    • Number of copies
    • Exact type of paper you need
    • And the PDF file, of course 🙂

For PR Campaigns or Research Books

  • To save you money and time, when preparing your PR Campaigns book files, make two (no more, no less) files: one for all your color pages and one for all your black/white pages. If you have multiple PDF files, combine them into one file by using Adobe Acrobat Professional’s Insert Pages feature. (Note: The Insert Pages feature is not available in the free Acrobat Reader; it’s only in the Professional version, which is in most of the labs on campus.)
  • If you want tabs or dividers in your books, you’ll need to purchase them elsewhere and bring them in. Be sure that the dividers have square, not rounded, corners – or they cannot be bound into your books.

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Social Media Monitoring Report :: PRCA 4330

For Prof. Nixon’s PRCA 4330 Public Relations Research Class:

This assignment gives you an opportunity to learn how to monitor blog and other social media content in a way that provides similar insight offered by more traditional environmental scanning methods.

Many people will discuss your client or organization and its products/services on their own Web sites or on social media sites, outside of realm traditional media. Just as it is important for you to know what the media and your community are saying about your organization and its products/services, it is important to know what is being said in social media sites like blogs, social networks, and message boards. For this assignment, you will

  1. monitor the online conversation that has occurred about an organization or brand of your choosing since November 1, 2009
  2. create a table for your data
  3. write an analysis of the conversation with suggestions for action.

You might find bloggers who are blogging about your client organization or brand, people who are creating Web sites about it, message board members who are discussing it in forums, Twitter users who are twittering about it, social networking users who are commenting about it, or online video producers who are posting YouTube videos about it.

Let me know by November 15 how you choose to complete the project (individual or in pairs) and which organization you are choosing using this Google spreadsheet. NOTE: The first person (or pair) to “claim” a Fortune 500 company “gets” the company. No duplicates, please.

For details on the report, see below.

Social Media Monitoring Report

Many thanks to Kelli Burns, from University of South Florida, for allowing me to slightly modify a project posted at her Social Researcher blog.

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PRCA 3711/4711 Portfolio Review

Sign up for an appointment for your portfolio review. The times listed in the Google Doc are the ONLY ones that will be available. There are slightly more times than we have students in PRCA 3711/4711. [As of 3:00 on November 4, about half of the spots are already taken.] The review will take about 10 minutes total.

Bring along your professional-looking portfolio with several samples of your best work, along with your resume. Review Portfolios for Public Relations Students for a reminder of how to assemble your portfolio.

Tips

Dress professionally, as you would when you go to a job interview.

Carry only the things you would for a “real” job interview (no backpacks or bulky purses).

Present the team with your business/social card, if you have one.

Expect some or all following questions:

  1. Tell me a little about yourself.
  2. What are you doing to keep current on public relations trends?
  3. Show me two pieces in your portfolio that you’re most proud of. Tell me about them.
  4. If you’re not yet published, what are your specific plans for getting published?
  5. Think about a time you were a part of a team completing a project. How did it go?
  6. All of us have some pluses and minuses in our performance; what are some of yours?
  7. After our interview today, I am going to look you up online. How do you think my impression of you will change after I do this?
  8. How do you want us to remember you?

Share a few questions that you would want to ASK in a real job interview.

Prepare a “leave-behind” for the review team, with two or three pieces you’re most proud of and a revised version of your resume. Package these items professionally. NOTE: You will NOT leave your entire portfolio with the team. The only time they will see your portfolio is during the brief time that you are together.

Points Breakdown

  • Poise, Professionalism & Confidence: 50 points
  • Portfolio Presentation: 100 points
  • Interview Q&A: 50 points
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TED :: Peter Donnelly shows how stats fool juries

In today’s PRCA 4330 (PR Research) class, the instructor PC didn’t seem to have the correct version of Flash to show this video. It’s a fascinating talk where “Oxford mathematician Peter Donnelly reveals the common mistakes humans make in interpreting statistics — and the devastating impact these errors can have on the outcome of criminal trials.”

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How to Lie with Design Research

“Dan Saffer at the sixth annual IIT Design Research Conference, held September 21-22, 2007 at the Museum of Contemporary Art, in Chicago. ABSTRACT: How to Lie with Design Research: Same Data, Different Findings “There are three types of lies: lies, damn lies, and statistics.” Thus said Mark Twain. Should we add “Research Findings” to the list? Experience shows that, especially with qualitative research like the type designers often do, two researchers can look at the same set of data and draw dramatically different findings from them. How do we deal with this? If the findings are in conflict, who is correct? Is there a way to make our findings more objective, or is the nature of qualitative research such that subjectivity (what some might call lying) is always necessary?”