How Not to Lose Your USB Drive

Pulling Hair OutEver lose your USB drive? I think we’ve all left it someplace at one time or another. It’s an awful feeling to think you’ve lost everything. Here are some tips that may help.

First, and most importantly, ONLY use your USB drive for transport. Never use it as the only place you’ve saved a file. Ever. (Got that?)

Second, e-mail critical files to yourself before you leave the library, lab, or wherever you’re using your USB drive. That way, if the drive gets misplaced, you’ll still have a copy of the really important stuff.

Third, attach your USB drive to your keys. It’s unlikely that you’d leave your keys behind.

Fourth, write your name on the outside of your USB drive with a Sharpie. Or, if it’s a dark USB drive, write your name on a tiny piece of paper and tape it to the drive. 

Fifth, create a simple TXT file that you put in the root of your USB drive. Save the file with the name “Thank you for finding my USB drive” so that if an honest person finds the drive, it will be easy to get it returned to you. Put the following information in the file:And finally, if you decide that your USB drive is dirty and needs washing in the pocket of your jeans (like I did last week), it may still be usable. Take the cap off and hang or place it upside down to dry. Let it dry for a day or two before trying to use it again.

 

Owner Information:
Your Name
Address (optional)
Phone Number(s)
E-mail Address

 


This entry was posted on Friday, May 2nd, 2008 at 12:51 pm and is filed under public relations. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

5 Responses to “How Not to Lose Your USB Drive”

  1. Daisy Olsen Says:
    May 3rd, 2008 at 8:50 pm

    I have not lost many but I have left them behind plenty of times. One time I left one in the computer of a high school where I teach adult education classes. A couple days later someone from my church called me and asked me if I had left it behind. Apparently she knew the teacher who’s classroom I’d left it in, the teacher had opened it, seen files related to the church and called this person. Small world, eh?

    The worst flash drive experience for me, though, was when a drive with MY ENTIRE LIFE on it became totally unusable. My lesson - backup and backup often!

  2. Barbara Nixon Says:
    May 3rd, 2008 at 9:10 pm

    Daisy — I can’t tell you how many of my students have come to me in tears over a lost USB drive. It must be more than a dozen in the last year.

  3. Public Relations Matters » Blog Archive » Jumpstart on Fall Classes: Textbooks Says:
    July 30th, 2008 at 3:43 pm

    [...] USB drive, at least [...]

  4. Public Relations Matters » Blog Archive » Jumpstart on Spring Classes: Textbooks Says:
    October 20th, 2008 at 9:36 am

    [...] USB drive, at least [...]

  5. ez Says:
    November 21st, 2008 at 11:59 am

    I would add…

    Copy the file from the USB drive to the local computer hard drive to work on it. If something happens to the file on the local copy, then you have the drive copy.

    Keep old versions on the drive. Copy a backup before you make changes. So down the road you find the file has lost necessary information you can go back to previous versions to find what was lost.

    Use encryption software if you have anything remotely sensitive on it. Should it fall out of your hands, then you don’t have to worry about the information falling into nefarious hands.

    While I was at dinner last night, a student was in tears because earlier that day Adobe Indesign froze and damaged the file containing the semester long project to create a magazine due this morning. Months of work… poof. The only copy was on a USB flash drive. Any of your or my first two pieces of advice would have saved her much agony.

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