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Creating a Social Media Policy :: #PRCA3030


P6033675 by afsart.

Due: April 28 by 11:59pm in GeorgiaVIEW

Worth: 200 points

For the final project in PRCA 3030, students have the option of creating their own Social Media Resume or writing a Social Media Policy for a client organization. This blog post describes the Social Media Policy assignment.

The Process

Using the Policy Tool for Social Media, a free service of PolicyTool.net, create a Social Media Policy for your client. (Choose your own client.) In order to do this, you will make and justify several decisions, including the following questions (taken directly from Policy Tool for Social Media):

  • Who can use social media in your company?
  • Must employees obtain permission from someone to use social media?
  • May employee login ID’s or user names include the [“Organization Name”] without approval?
  • Are there certain well known employees who must follow these rules even for personal social media?
  • Are there any ethical standards that your employees must normally follow for publishing or commentary?
  • Do you offer internal assistance in setting up social media accounts and settings?
  • Must the user’s social media profiles be consistent with [“Organization Name”] website or publications?
  • Must official corporate photos be used for profile photos?
  • Should the employee include a disclaimer stating that they are not speaking on behalf of the company?
  • Do you want to add tips for successful use of social media that are helpful, but not strictly speaking required for a policy?

At each stage of the creation process in the Policy Tool for Social Media, you are asked to make a decision about the above questions. For each decision you make, provide a paragraph or so description of how you made the decision. You will want to get input from your client, rather than making these decisions in a vacuum. Put these questions and how you arrived at each decision in the Appendix of your paper.

The Paper

Your Social Media Policy Paper will consist of the following:

  • A short description of your client
  • A description of your client’s current involvement in social media (including how leaders & employees in the organization are using social media). See the Social Web Strategy Worksheet (from Chapter 1) on the Resource CD that came with A Survival Guide to Social Media and Web 2.0 Optimization: Strategies, Tactics, and Tools for Succeeding in the Social Web for suggestions of types of social media sites the organization may be involved in.
  • A few paragraphs on the need for a social media policy (for any client, not just this one). Include information on the dangers of NOT having a policy in place.
  • The policy that you create using Policy Tool for Social Media (copy and paste)
  • A recommendation for how to implement the policy in the client organization
  • An appendix, which lists your justification for each of the answers to the policy questions, along with contact information for your client, just in case I have any questions

Remember

If you use information in your paper that you did not write yourself (for example, the client description), it’s critical for you to cite your sources. For the policy portion of your paper, you can simply indicate that you used the Policy Tool for Social Media to create the policy. As is common in our field of study, use APA Style for citations.

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Media Contact List :: #PRCA3330 #COMM4333

Rolodex by renaissancechambara.All successful public relations practitioners have their own media contact lists that they maintain on a regular basis. They will contact different members of the media depending on the messages they are seeking to share on behalf of their clients. In the “olden days,” we would maintain our contact lists in our desktop Rolodexes.

For our PR Writing class, create a Media Contact List. With your specific client in mind, create a media contact list that will be helpful when you are seeking to share messages on behalf of your client.

At a bare minimum (to earn a C), your media contact list must include at least one radio station, one TV station, one blog and three print publications. Use a table to compile this list; you can use either Word or Excel.

Contact info will include:
  • Organization
  • Contact’s Name
  • Title
  • Snail Mail Address
  • E-mail Address
  • Phone Numbers (phone, fax, cell . . .)
  • Website/blog address
  • Twitter username (if relevant)
  • Comments about this contact
  • AND, rationale for including this media outlet
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Public Service Announcement Assignment :: #PRCA3330 #COMM4333

Echoes From Another Time by drp.One way that nonprofit and government associations get the word out is through public service announcements.

For our PR Writing class, create a 30-second public service announcement or radio news release for your client. (If you have a nonprofit or gov’t client, write a PSA. If you have a for-profit client, write a radio news release.) Review the information in Chapter 9, especially pages 208-222 for tips on how to write.

Things to keep in mind:

  • Thirty seconds is not very long, approximately 75 words. You’ll need to get to the point quickly.
  • You’re writing information that will be spoken, not read silently. There’s a BIG difference between the two. Ask a friend or two to read your PSA or radio news release aloud. Edit and adjust as needed.
  • Write conversationally.
  • Use the same standard header that you have used on previous news release assignments (for contact information, etc.)
  • Feel free to write on the same topic as you have in previous releases, as long as the topic can fit this assignment.

Additional resources:

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Persuasion Using Monroe’s Motivated Sequence

In my Honors Speaking class, we’re discussing using Monroe’s Motivated Sequence as a way to persuade listeners. This tried-and-true process has five steps:

  1. Attention
  2. Need
  3. Satisfaction
  4. Visualization
  5. Action

I discovered this short video this morning which explains the process well:

This one-page handout offers additional details on Monroe’s Motivated Sequence.

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Social Media for Up and Coming PR Practitioners

Florida Southern College‘s Chris Fenner, Communication Division chair, invited me to be a guest speaker for his Principles of Public Relations class.  Here’s my presentation, along with a link to the websites, blogs, etc., that I’m discussing:

http://delicious.com/barbaranixon/fsc_pr_links

View SlideShare presentation or Upload your own. (tags: social media)
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Common Errors in Resumes and Cover Letters

Goddam it! by wokka.In several of my classes this semester, public relations  students are writing resumes and cover letters as one of their assignments. I tend to see the same errors over and over again.

Here are some of the common errors I find:

Appearance / Overall

  • Having any typos, misspelled words or grammatical errors (some employers will discard your resume if any mistakes are apparent)
  • Not using same header for all cover letter, resume & reference page
  • Failing to include your custom LinkedIn URL
  • Using different fonts for no apparent reason

Cover Letters

  • Focusing on yourself, not the needs of the potential employer
  • Too many self-focused statements; starting too many sentences with “I”
  • Forgetting to sign letter (scan your signature to place into electronic cover letters)
  • Not stating what you can do for the employer in clear terms.
  • Not including an enclosure line (such as: Enclosures: Resume & Reference Page)

Resumes

  • Longer than one page (it’s possible to “earn” more pages once you’re established in your career)
  • Not including strong action-verbs (too many “to be” verbs)
  • Providing too few keywords related to the PR field
  • Including “responsibilites/duties included”
  • Writing in first person (“I”)
  • Writing in complete sentences, rather than powerful, short phrases
  • Burying your education at the end of the resume
  • Not mentioning your education at your current university
  • Not describing your major and anticipated graduation date
  • Including high school, even though there are no relevant honors/awards/achievements
  • A low (below 3.0) GPA is listed
  • Extremely short (you can list relevant coursework if you have little related work experience)
  • Leaving to unclear to the potential employer exactly what you accomplished in your work history
  • Including too much information about the employer (all you need it company name, city & state — no need for full address, supervisor name, etc.)
  • Dates listed in chronological, not reverse chronological, order (you should list most recent information first in each section)
  • References listed directly on resume itself (they should be on a separate page)

Reference Page

  • Not using same header as resume & cover letter
  • Not including all necessary information (name, company name, title, full mailing address, phone number & e-mail address)
  • Fewer than three references listed
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Taking Better Corporate Photos, Or “Avoiding Execution at Dawn”

Mark Ragan, CEO of Ragan Communication, offers five tips for taking better corporate photos:

  1. Ditch the photos of employees “working”
  2. Show the purpose of machines through photos
  3. Capture a group’s shared trait
  4. Get your subject away from their desk
  5. Use black and white photos from time to time

Wondering why “execution at dawn” is part of the headline of this blog post? See what Mark has to say about group shots in the video below.

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Photo and Caption Assignment :: #PRCA3330 and #COMM4333

toy camera tower by .m for matthijs.Public relations practitioners are called upon to take photos on occasion for their clients. For this assignment, you will take a photo and write a caption, with the intent that the photo and caption could stand alone and be published without an accompanying news release / article.

Using the rules of great photography you learned in your textbook and in the Language of the Image course you took at NewsU, take one photo of someone or something that is newsworthy and would benefit your client. (If you cannot come up with a photo idea for your client or if your client is too far from where you are living now, then take a photo that would benefit the Communication department.)

Then write a caption to accompany the photo using the four-part process described by Lori Oglesbee in the Journalism Education Today articled titled Captions, and add a photo credit. Your caption will contain the following elements:

  1. Headline
  2. Identification Sentence
  3. Secondary Information Sentence
  4. Quote
  5. Photo Credit

To submit this assignment, use one Word document. Put your name and course number at the top. Paste your photo into the Word doc; size it so it’s five inches wide (and whatever height it needs to be to be proportional). Write your caption, including photo credit, beneath the photo. Turn the assignment in using the usual method for our class.

NOTE: I do NOT need the original, high-resolution photo for this assignment.

To see how this assignment will be assessed, see: Rubric: Photo with Caption Evaluation

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Notes from #Listen10

As a past president and  life member for the International Listening Association, I would like to share my notes with you from this year’s convention, held in Albuquerque. The sessions are typically small, intimate and interactive . . . and I am the ONLY one I know of who is using Twitter to provide notes and commentary. As such, it’s really awkward (and potentially rude looking) for me to be typing & tweeting while sessions are going on. So, I decided to use a running Cover It Live session to capture my thoughts AFTER each session is complete. If I see others also using Twitter, I’ll invite them to join me.

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An Interview with Kneale Mann

View on screencast.com »

via screencast.com

Kneale Mann shared his thoughts with me on social media, solid writing skills, the importance of commenting on others’ blogs and more.

As stated on his blog One Mann’s Opinion,

“Kneale is a twenty-six year marketing and media veteran who provides business, marketing and social media strategy for small to medium sized private sector clients through YouIntegrate.

“He is also a marketing and social media strategistic with the Centre of Excellence for Public Sector Marketing for public sector, not-for-profit and association clients.”