The 5 Rs of Prepping for a PR Writing Test

One of my former students at Georgia Southern University found out recently that the job interview she secured also involves a writing test. She asked for some advice on how to best prepare. So . . . here we go.

  1. Read several of the company’s recent news releases to get a feel for the company’s style.
  2. Re-read Strunk’s The Elements of Style. Though it was written long before most recent grads’ grandparents were born, its principles of simplicity and clarity still ring true.
  3. Register for one (or more) of Poynter’s News University courses, such as Cleaning Your Copy or The Lead Lab.
  4. Review your The Associated Press Stylebook 2009, and use Post-It flags to mark sections that are problematic to you. Maybe even take some of the online AP style quizzes.
  5. Refresh yourself on common editing marks. You may also be asked to edit a story someone else wrote.

What additional suggestions would you recommend?

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(Many thanks to John Kraft and Sherry Carr Smith for their suggestions.)

Grammar Girl: My Superhero

Grammar Girl? She must be a superhero!” exclaimed my daughter Katey last week when she was peeking over my shoulder as I read some of my tweets.

After I finished laughing, I stopped to think about what Katey said. I guess Katey’s right: Grammar Girl is my superhero. Anyone who can take a subject that could be dry (at best) and turn it into an intriguing, humorous and award-winning podcast and then a book has done something amazing, something that most humans cannot do. That sounds like superhero work to me!

I’ve been a listener of Mignon Fogarty’s Grammar Girl podcast for about six months now. My favorite episode of Grammar Girl’s Quick and Dirty Tips is the one on when to use lay and when to use lie. My tendency had been to substitute a word rather than figure out the rule. Now I think I may understand it! (The true test of this will occur when I explain to my public relations students when to use which word.)

Wednesday evening, Katey and I are making a girls-only road trip to the Atlanta area to meet Mignon in person and have our copy of Grammar Girl’s Quick and Dirty Tips for Better Writing signed.

To subscribe to the Grammar Girl podcast, visit the Quick and Dirty Tips website. You’ll be glad you did.

Take the Grammar Girl Challenge; it’s on the right sidebar of Public Relations Matters. Let me know how you did!

And finally, if you know what the punctuation mark is right under the letter G in “girl” in Katey’s poster, drop me a comment here. Hint: Look close; it’s not a question mark.

We’re All Journalists

At a Poynter Institute seminar kickoff today, about a dozen faculty members from Statesboro to San Luis Obispo and from Miami Beach to Toronto gathered to discuss “Teaching Diversity Across the Curriculum.” In Poynter’s words, “If tomorrow’s journalists are to report and write about a dynamic, increasingly diverse society, they’ll need guidance in the classroom. Whatever the course, there’s a place for teaching diversity — issues of race, ethnicity and gender — across the journalism curriculum.”

What do journalists stand for? Here are many of the ideas we brainstormed, in no particular order:

  • Truth, justice & the American way
  • Accuracy
  • Ethics
  • Fairness
  • Completeness, over the long haul
  • Honesty
  • Self-awareness
  • Integrity
  • Mensch (a Yiddish term)
  • Currency (being current)
  • Relevance
  • Accountability
  • Power (as journalists, we have it and must use it wisely)
  • Power of storytelling
  • Understanding (by the journalist, of the people and their issues)
  • Balance
  • Principles
  • Love of storytelling
  • Love of writing
  • Love of reading
  • Transparency
  • Empathy

Do you know an excellent story when you read one? What makes a story excellent? Here are some of our thoughts. Again, these are in no particular order:

  • Transports you
  • Universality
  • Passion
  • Rich characters that you care about (even if you don’t like them)
  • It’s about people
  • Tension à resolution
  • Something new
  • Gripping, through use of quotations and anecdotes
  • Great words
  • Anticipation
  • Balance
  • Visuals through wordcrafting
  • Opens new vistas for us
  • Structure
  • Seamless scene setting
  • Sense of time and place
  • Compelling
  • Imaginative / creative
  • Permanence
  • Discipline

Seminar leader Lillian Dunlap shared a formula with us, which I’ve graphically represented below.

Stay tuned for more as this weeklong seminar progresses.